Print patron barcodes

Destiny® lets you print patron barcodes as labels—either individually or by the sheet—or as a list. If you wish to export your data to Microsoft Excel click Export to Excel.

Print a single patron barcode label

1. From Patron Status in Circulation, click Print Label.
   From Manage Patrons in the Back Office, select the Print Label on Save check box at the bottom of the page, and then click Save.
   The Print Patron Barcodes page opens.
2. Clear the Barcode number check box if you do not want the eye-readable number on the label.
3. Choose the label stock and the starting label.
4. Click Run Report.
5. When the Report Manager opens, click View to open the label report.
6. After positioning the label stock in your printer, use Adobe Reader's Print option to print the labels.

To print several patron barcode labels or a list of barcodes

To print an entire group of barcode labels or a list of barcodes, open Patron Reports in Reports and select Barcode Labels.

To print barcode labels, or a barcode list, for existing patrons, open the Used tab.

To print new barcode labels that have not been assigned to patrons yet, open the Unused tab.

Print used patron barcodes

1. If you are a district patrons manager, select a site from the For list.
2. Select a method for identifying the patrons to include: Patron Name, Grade Level, Graduation Year, Homeroom, one of the User-Defined fields, List of Patrons, Date Patron Added, or Barcode List.
3. If you selected one of the first five or a user-defined field, select the range of those:
   • You can leave both boxes blank to include all of the patrons.
   • If you leave the From box blank and enter a name or number in the to box, Destiny includes all those up to and including the name in the to box.
   • If you enter a name or number in the From box and leave the to box blank, Destiny includes that name or number and all those after it.
   • If you enter the same name or number in both boxes, Destiny includes only that one name or number.
     Please note that Destiny does not support the use of wildcards (?, *) in ranges.

   If you selected Homeroom, only homerooms to which patrons are currently assigned appear in the lists.

   If you selected List of Patrons, click Update to build a list by searching for and retrieving patrons.

   If you selected Date Patron Added, select a phrase from the list, and then enter or select a date. Click the calendar icon for a calendar.

   If you selected Barcode List, you can either browse to an existing file, or create a list.

   • To select an existing file, click Browse to locate your file.
   • To create a list, place the cursor in the Create a barcode list box and scan the barcodes, or type them in and click Add. To remove a barcode number from the list, select it and click Remove.
4. Select the way you want the barcodes sorted: Patron Name, Grade Level, Homeroom, or one of the User-Defined fields.
   If you chose a field other than Patron Name, you can sub-sort the barcodes by another of the fields. Within each group, the barcodes print in patron name order.
5. Select the patron types and statuses to include.
6. Clear the Barcode number check box if you do not want the eye-readable number on the label.
7. Choose whether you want individual labels or a list. (Lists are not available in Media Manager.)
   • For labels, select Barcode labels, and then your label stock and the starting label.
   • For a list, select Use at the circulation desk and, optionally, select either or both check boxes:
     To start a new page whenever the Sorted by field changes, and if you chose to sub-sort the list, whenever the second Sorted by field changes, select the first check box, Start a new page…. (If you chose to sort by Patron Name, you cannot include page breaks.)
     
     To print the command barcodes at the bottom of each page, select the second check box, Include…. If you have more than one Resource Manager, choose the type of command barcodes you need.
8. Click Run Report.
9. When the Report Manager opens, click View to open the label report.
10. After positioning the label stock in your printer, use Adobe Reader's Print option to print the labels.

    Important
    If you are printing labels, make sure to set Page Scaling to None on Adobe's Print dialog.
    If you are printing a list with command barcodes, set Page Scaling to Fit to Printable Area.

Print unused patron barcodes

1. If you are a district patrons manager, select a site from the For list.
2. Enter the quantity of labels needed.
3. Enter the starting barcode number.
   You can enter your highest barcode, or, if you would like to fill gaps in your number sequence, enter a lower number. Destiny prints only barcode numbers that are not in use; it skips any used barcode numbers.
   
   To discover (and copy, if desired) your next available barcode number, click the symbology name adjacent to the Starting Barcode box.

   Note If the barcode number you enter is more than 7 characters, its symbology must match the symbology that appears in brackets. If it does not, you will need to change the symbology in Site Configuration before generating the labels.

4. Select your label stock, and the starting label.
5. Click Run Report.
6. When the Report Manager opens, click View to open the label report.
7. After positioning the label stock in your printer, use Adobe Reader's Print option to print the labels.
   Make sure to set Page Scaling to None on Adobe's Print dialog.

Test them

The first time you print barcodes, print a few samples on plain paper, and do the following:

• Make sure that your scanner, PHD, or wireless handheld device can read the barcodes. The quality of the printout varies from printer to printer; some older printers cannot produce scanner-readable barcodes.
• If you are printing labels, make sure that the barcode is centered. Scanners require some white space at either end of the black lines.
  If not, adjust the offsets and try again. When you print, Destiny saves the offset settings you used so that you do not have to set them again.

List or label content

For used barcodes, the labels or the two-column list contain the patron's scannable barcode, the eye-readable number (if selected), and the patron's name (Last, First Middle).

For unused barcodes, the labels contain the scannable barcode and the eye-readable number.

Label stock

You can use one of these label stocks. Stock from other vendors may work as well. Make sure to print a test page on plain paper and adjust the offsets as needed.

Label numbering

Destiny counts labels from left to right, then top to bottom.
To start printing on a label other than the first one on the sheet, set Start on label to the label number where printing should begin.
For example, to start printing on the second label of the third row of a 3 × 10 sheet, enter 8.

Center the printing

Use the Printer offsets to fine-tune the alignment of the printing on the labels. The Horizontal and Vertical offsets let you adjust the left and top margins, respectively. Each increment is equal to 1/10th of a millimeter. Keep in mind that the offsets needed for each label stock vary from printer to printer.

The first time you select a label stock, print a few tests on plain paper to ensure that the printing is aligned correctly.

When you print, Destiny saves the offset settings you used so that you do not have to set them again.

For the Horizontal setting, locate your stock in the following table and enter a number within the allowable range:

For the Vertical setting:

Any offsets you define for barcode labels are in addition to the unprintable area defined in your printer's properties.

Command barcodes

The command barcodes allow you to switch between the pages in Circulation without using a mouse or keyboard. Scanning the command barcodes in conjunction with the patron and copy or item barcodes allows you to process your patrons' transactions rapidly.

Library command barcodes include Check Out, Check In, Patron Status, and Reset.

Textbook command barcodes include Check Out Text to Patron, Check Out Text to Teacher, Check In Text, and Reset.

Resource command barcodes include Check Out Resource to Patron, Check Out Resource to Location, and Reset.

You can also use the command barcodes when circulating offline with Follett Remote, Destiny Remote, or a PHD Dolphin+.

Export to Excel

You can export content to a Microsoft Excel Spreadsheet (.xls) format, providing ways to manipulate the generated report data.

Click here for instructions

1. Select the fields that meet your requirements.
2. Click Export to Microsoft Excel.
3. Click Run Report.

4. Click Refresh List until the report status displays Completed.
5. Click View. Microsoft Excel launches, and the report with preselected fields appears.